What Does The Best Remote Secretarial Services (VA services) Include

Virtual Assistants is not new to the business industry, but it’s still not a widely understood term. A Virtual Assistant or VA is a highly-skilled professional who provides administrative support, specialized Remote secretarial services to businesses, entrepreneurs, executives, sales professionals, and others who have more work to do than time do it. A Virtual Assistant is a vital and trusted member of the business team and works remotely with leading-edge technology to communicate and manage business projects, tasks, and client relationship needs.

What is a virtual assistant and how they can help your business?

Basically a virtual assistant, also known as a VA, is a business professional with experience in a variety of administrative and business and remote secretarial services, which provides these services to other busy professionals virtually from somewhere other than the client’s office. The term today is interchangeable with that of virtual administrative assistant, VA, virtual admin, and cloud based virtual assistant, but they all essentially mean the same thing. However, it should be noted that every virtual assistant and their experiences vary significantly as each specializes in their own unique skill sets. There is definitely no two alike. You may often times find VA’s specializing in a specific industry such as real estate, law, architects, medical, non profit, accountants, etc.

A virtual assistant can pretty much conduct every office function except greeting your customers face to face in person or making the coffee in the office each morning, but your VA could order your coffee at Starbuck’s for you to pickup in the drive through!

You may even find some companies using several Virtual Assistant’s once they get the hang of using them. One might be used for accounting and bookkeeping and another for social media marketing. That’s the joy of using Virtual assistant’s, you get the expertise needed in a variety of fields, but you don’t have to hire either of them full time. The flexibility when using a Virtual Assistant is great for small to mid size and growing businesses.

So how does using a VA actually work?

When you work with a professional virtual assistant, they provide you with all of the legal documentation assuring you that your business information is confidential and secure, usually signing a Non Disclosure Agreement, and providing a clear working agreement covering all aspects of the work to be performed. With today’s technology such as screen sharing, remote log-in, Skype, etc., it is easier than ever to work with a VA and it’s almost a seamless transition.

VA’s also take pride in being educated on the latest and greatest technology, business tools, and techniques and are often times continually updating their educational arsenal, which for you is an added benefit knowing that you’re working with a highly skilled professional.

Tasks Which A Virtual Assistant Can Perform:

1.    Email Management/Filtering
2.    Setting up Autoresponders
3.    Booking appointments with clients
4.    Following up with clients/customers
5.    Receptionist duties
6.    Calendar Management
7.    File Management
8.    Database building
9.    Research on certain topics for blogposts, newsletters or others
10.  Personal errands
11.  Hotel and Flight Booking
12.  Transcription
13.  Taking down minutes of meetings
14.  Creating basic reports
15.  Preparing Slideshows
16.  Liaison between you and other team members
17.  Recruitment
18.  Set-up Social Media Accounts
19.  Manage and update Social Media Accounts
20.  Manage your Blog
21.  Publish posts on your Blog
22.  Filter  and reply to comments on your blog
23.  Answering support tickets
24.  Blog commenting
25.  Participating in discussion forums or message boards!

Here are some thoughts and idea’s on how a VA can assist you in your business.

·         Scheduling a real estate showing or other appointments

·         Marketing and Advertising

·         Making travel arrangements

·         Website and Online Marketing Maintenance

·         Social Media Management

·         Invoicing, Collections

·         Answering incoming phone calls

·         Newsletters, Reminders, Cards, Letters, etc.

·         Perform outbound telemarketing calls

·         Manage and update CRM systems

·         Create correspondence letters, brochures, presentations, mailings

·         Write policy, procedures, manuals, contracts

·         Respond to emails

·         Event planning

·         Remote secretarial services.

·         And so much more

Why should you use a VA?

Actually, I prefer the question, why shouldn’t you use a VA? A virtual assistant will ultimately relieve you of the time consuming tasks which prevent you from being able to focus on what you do best, which is growing your business. Your time and that of your management team should be spent soliciting new business and developing relationships with prospects rather than filing papers, answering emails and drafting contracts.

A VA can also help you find leads, qualify them and basically act as an overall extension of your business. When working with a VA, traditionally it will be a long term relationship much like what you have with a banker, an accountant, a business advisor, etc. Your VA is going to know your business very well and will work along side you to showcase and present your business in a professional manner that will help you grow.

Using a VA means you can concentrate on the business rather than the paperwork that goes with it. You get more time to do what you do best, without having to supervise, train or worry about staff.

Objectives of a Virtual assistant:

• Goal-oriented professional seeking a Virtual Assistant position with Texas Cartel, using exceptional expertise in handling administrative and clerical work from remote locations.

• Self-motivated, energetic Virtual Assistant lLooking for a similar role with Fyxer. Demonstrated ability to manage contact lists and customer spreadsheets and organize calendars, in a bid to provide administrative support to executives.

• Desire a Virtual Assistant position at Unilever. Virtual assistant offers excellent organisational skills, deep insights into business procedures and strategies aimed at providing logistically correct administrative support to clients.

• To work for Page Personnel as a Virtual Assistant. Specialized in handling bookkeeping duties, transcriptions, manuscripts and presentations. Also adept at managing general office tasks such as typing, dictation and spreadsheet.

• To obtain employment as a Virtual Assistant at Coca Cola. Bringing 4+ years’ hands-on experience in handling inbound calls for information and providing tier one support to customers. Raring to apply exceptional skills in handling bookkeeping and scheduling duties with the aim of ensuring smooth office procedures.

• Seeking a position as a Virtual Assistant at Collate Inc. Highly experienced in providing online, virtual support in terms of bookkeeping, correspondence and customer support, with special talent in managing emails and creating newsletters.